Page Title

Managing a Chain of
Stores

NIBIT Center - Managing a Chain of Stores

NIBIT4@ll features the unique NIBIT Center subsystem, managing
a chain headquarters and offering management tools.

The NIBIT Center package is used to manage a chain of stores,
providing solutions and administrative tools for centralized
management. NIBIT Center includes financial and logistical
features and a large number of modules, enabling effective
management of the entire chain.

Catalog of items and prices

The system manages an unlimited number of items and
information including a large number of detailed item attributes.

Item attributes - Unlimited number of attribute tables per
item (10 tables default). Item may be given both a full and
a short name, in various languages.
Unlimited number of alternative bar codes, including
support of all international standards: DUN-14, EAN-8,
EAN-13, upc-12, and more.
Alternative products - a list of alternative products for each
item.
Comparable attributes - attribute bars and comparable
attributes between similar items.
Measurement units - managing various measurement
units and automatic unit conversion.
Prices and price lists - managing an unlimited number of
price lists, handing purchase and sale prices divided to
branches, and purchase prices divided to suppliers and
dates.
Future prices - managing a large number of future prices
for any item and any branch, including dates of entry into
order and expiration dates.
Attribute hierarchy - managing a large number of
attributes in hierarchic order (up to 10 levels).
Picture management - managing pictures in various
sizes, clips and textual information, including technical
specifications, instructions for use, and more.
Fashion matrix - management of pattern/color/size matrix.
Bills of material - management of bills of material (10
levels default). Unlimited number of levels may be added.

Cost accounting, pricing, and profit analysis

Managers use this system in determining sale prices of items.
The system provides tools for fast pricing (e.g. Adding a fixed
percent to the sale prices of all items or some of them, linkage
to US Dollar or Consumer Price Index, etc.). This module
manages purchase prices from different suppliers and assists
in determining sale prices. The systems allows for prompt
change of prices, matching prices for specific customers,
follow-up on past, current and future prices, and more.

Managing an unlimited number of price lists and
branches
Managing a full multi-currency system
Pricing groups of items, divided by collective items,
suppliers and various other parameters
Raising the prices of items according to different
profiles, using fast tools and according to dates
(including future dates).

Sales and Marketing

Managing and controlling sales.

Detailed registration of each transaction, down to the
level of individual items.
Optional real-time remote monitoring of the activity at
the point of sale.
Profit analysis based on sales and actual Turnover vs.
Purchase prices.
Profit analysis of suppliers, customers or specific
transactions over a period of time and filtered by
different parameters.
Analysis of sales, central points, loads, etc.
Managing computerized direct mailing and following
the progress of sales.

Planning and follow-up on sales objectives - divided by
branches, periods, suppliers, item groups, down to individual
items.

Managing agents and employee rewards - employee/agent
objective setting tools and mechanisms for determining the
reward to an agent/employee according to actual sales.

Sales & profit reports - for any required time periods, divided
to customers / suppliers / employees / product hierarchies,
and more. Production of comparative reports between
periods, reports on the effectiveness of special sales, and
more.

Management of purchasing and suppliers

The system is used for a detailed registration of purchases
from each supplier, including prices and the status of the
financial obligations to the supplier. The system enables:

Management of suppliers - an unlimited number of
suppliers.
Management of price lists and agreements - managing
and following supplier price lists and agreements with
them.
Data control - reception and control of all data relating
to goods received from suppliers (both quantities and
prices).
Management of invoices - supplier invoices
immediately effect purchase prices and additions to
stock. Warnings on change of price and profitability are
issued.
Management of payments to suppliers and prevention
of double payments.
Management of transactions with suppliers.
Multi-supplier system - management of multiple
suppliers per item, each supplier with different prices
and discounts, as well as management of supplier
sales to various branches divided by periods.
Management of commercial agreements -
management of permanent and changing discounts
for the entire chain and for separate branches;
management of launches, special sales, and more;
management of prices and discounts according to
periods, for groups or single items.
Management of periodic objectives, as well as follow-
up on meeting objectives and collection of payments by
suppliers.
Management & planning of supply to the branches,
down to the level of single item and/or
pattern/size/color.
Management of documents - reception of waybills,
return notes, invoices, credit notes and accumulative
invoices from EDI, mobile POS, and directly typed data.
Management of transactions & orders - management
of financial and/or quantitative transactions/orders,
including special price transactions, for the entire chain
or for specific branches.
Purchasing recommendations system - purchasing
recommendation based on existing stock, stock
management policy, rate of sales and required
minimum stock.
Automatic debiting of suppliers - for mismatches in
quantity and/or cash, special sales,
sharing advertising costs, etc.
• Management of supplier accounts - including details
on all purchases to the level of individual items and
payments, both for single branches and the entire
chain.
Matrix items - reception of items in pattern/color/size
matrix structure, as well as with manufacturer's bar
code
EDI system - enabling delivery of documents and
messages between the supplier, chain headquarters
and branches.
Reports on effective use of special offers - reports to
suppliers, including use of coupons, and more.
Supply chain management - from reception of client's
order, through orders from the supplier, to supply to the
client.
Managing a record for each supplier - supplier records
include details of all purchases from the supplier at
any time and down to the level of individual items.
Records also include details of payments made to the
supplier.
Payment system - supplier payment system, including
printing of cheques in all formats and on all types of
printers.

Inventory Management

The system performs real-time inventory management and
displays the status of stock at any point of time:

Management of an unlimited number of warehouses
Managing opening balances and periodical
stocktaking
Inventory value reports.
Stock levels and recommendations for purchase.
Managing bills of material.
Advanced algorithms for issuing purchase orders.
Stocktaking - for all items or groups of items, as well
as for different periods: annual, monthly, weekly or
daily.
Serial and/or quantitative stock management - choice
of stock management system for every item;
management of non-stock items.
Inventory value management - purchasing prices,
selling prices, etc.
Purchasing recommendations - for every item, based
on information on selling averages and days.
Bills of material - management of bills of material (10
levels default), accuracy up to 10 digits after the
decimal point; bills of materials automatically effect
stock management through sale and purchasing
systems and transfers between warehouses.
Measurement of depreciation - tools for recording
depreciation, calculation of quantitative and financial
depreciation, including distinction between reported
and unreported depreciation.
Stock adjustment - recommendations for stock
adjustment between branches, including sorting of
items by size/color/pattern.