Nibit Office -
Branch / Store Management
Nibit Office - Branch / Store Management

The NIBIT Office system is an advanced software package for
managing a store. It allows managers full real-time control over all
business activities from acquisition to actual sales.
The software includes:

  • Managing sales, including control and monitoring of POSes
  • Managing special offers and discounts
  • Managing customer clubs
  • Managing customer accounts
  • Managing collection from customers
  • Managing cash registers and bank deposits.
  • Managing personnel, including attendance.
  • Managing commissions and bonuses for employees and/or
    agents.
  • Managing suppliers and controlling purchases
  • Managing stock
  • Managing privilege systems
  • Managing a catalog of items
  • Cost accounting and profit analysis
  • Producing bar code labels
  • Producing special offer signs and advertisements
  • Producing shelf labels
  • Managing coupons and gift vouchers
  • Using pocket computers for stocktaking, transferring goods
    between warehouses and receiving goods from suppliers
  • Cash flow
  • Interface to credit-card companies
  • Interface to accounting systems
  • Transmitting and receiving data between branches and the
    chain headquarters (NIBIT Centre)


Managing and controlling sales:

  • Detailed registration of each transaction down to the level of
    individual items
  • Optional real-time monitoring of activity at the point of sale from
    a remote terminal.
  • Profit analysis based on sales and actual turnover vs.
    Purchase prices
  • Profit analysis of suppliers, customers or specific transactions
    over a period of time and according to various parameters
  • Analysis of sales, central points, loads etc.
  • Managing computerized direct mailing and follow-up the
    progress of sales.
  • Managing customers and customer clubs. This novel software
    manages an unlimited number of customers. Customer
    records include names, addresses, telephone numbers, fax
    numbers, names of liaisons, birth dates, and more.

The software also offers the following features:
  • Details of customer debts, invoices and way bills
  • Financial data including debit balance, volume of periodical
    purchases, accumulated points, credit data, and customer
    profitability
  • Accumulative invoices for customers who draw orders on credit
    such as contractors, institutions etc.
  • Direct mailing to customers, generation of letters and address
    labels for posting
  • Managing an unlimited number of client groups, identifying
    clients using magnetic ID cards and/or client code
  • Records of special prices and discount agreements for with
    individual customers or customer groups

Managing stock
The software performs real-time stock management and displays the
status of stock at any point of time.

  • Managing and unlimited number of warehouses
  • Managing opening balances and periodical stocktaking
  • Stock value reports
  • Stock levels and recommendations for purchases
  • Managing bills of materials
  • Advanced algorithms for issuing purchase orders
  • Managing and controlling suppliers and purchases.

The system is used for a detailed registration of purchases from each
supplier, purchase prices and the status of the financial obligations to
supplier:

  • Managing an unlimited number of suppliers
  • Managing a record for each supplier, including details of all
    purchases from and payments to the supplier at any time and
    down to the level of individual items
  • Managing and following supplier price lists and agreements
    with suppliers
  • Managing orders from suppliers according to the level of the
    stock and the sales policy
  • Reception and control of all the goods received from suppliers
    (both quantities and prices)
  • Supplier invoices immediately effect purchase prices and
    additions to stock, and the system issues warnings on change
    of price and profitability
  • Management and control of payments to suppliers and
    prevention of double payments
  • Managing transactions with suppliers

Collection Software

  • Credit card companies - the software assists in controlling
    incoming payments from credit card companies
  • Checks - the software manages the follow-up of returned
    cheques
  • Customers - collection from customers who draw goods on
    credit and have unpaid debts

Managing privileges and cash registers

This system allows the manager/owner full, real-time, remote
monitoring and control of points of sale and salespersons.

  • Assigning privileges to salespersons to operate points of sale
  • Remote online monitoring of sale and collection activities,
    details of sales and payment methods.

Managing personnel
The software manages attendance registration using attendance
clocks installed at points of sale:

  • Collection of attendance data using magnetic identification
    cards
  • Generating attendance reports
  • Registration and calculation of commissions to employees.
  • Managing commissions and bonuses to employees
  • Registration of employment and commission agreements
  • Registration of sales performed by employees down to
    individual items
  • Generation of sales and commission reports of any employee
    for any period time

Interface to credit card companies

  • Daily transmission of all credit card transactions performed on
    cash registers during the day, for debiting purposes.
  • Reception of restricted-client lists from credit-card companies
    for real time supervision of credit card transactions.

Interface to accounting systems

Creating automatic log transactions in a fixed structure and exporting
these transactions to the accounting system.
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